Accessible Communications
When communicating on behalf of a student organization:
- Use clear, simple language and organize information with headings or bullet points.
- Ensure emails, announcements, and social media posts are readable (e.g., sufficient color contrast, no reliance on color alone).
- Add alternative text (alt text) to images so screen readers can describe visuals.
- Avoid using images of text when possible, or provide the same information in text format.
Meetings & Events (Virtual and In-Person)
When organizing or hosting meetings:
- Include an accessibility statement in event invitations and provide a way for participants to request accommodations.
- Choose accessible locations (e.g., wheelchair access, clear signage, nearby accessible restrooms).
- For virtual meetings, use platforms that support captions and screen readers.
- Enable live captions when available and speak clearly at a moderate pace.
- Share agendas and materials in advance so participants can prepare using assistive technologies.
Documents & Shared Materials
When creating and sharing content:
- Use accessible document formats (e.g., properly structured Word, PowerPoint, or tagged PDFs).
- Apply headings, lists, and built-in styles to help with navigation.
- Ensure sufficient color contrast and readable fonts.
- Provide descriptive link text (avoid “click here”).
- Include captions for videos and transcripts for audio content.